A Financial Planning System for Texas School Districts
Budget season, finally under control.
The Budget Notebook gives district leaders one connected place to plan, track, and share the budget β no more scattered spreadsheets.
Every tool we build, every hour of coaching we give, comes from years spent on the other side of the budget table.
What District Us
Three parts of the budget process,
finally connected
Calendar of activities for the budget process
Advantage
Every deadline, board date, and task is mapped out in advance instead of tracked in someone's head.
Benefit
Nothing falls through the cracks, and new staff know exactly what's due and when.
Organized Digital Notebook with customizable tabs
Advantage
Districts start with a proven structure but can tailor tabs to match how their office actually works.
Benefit
Fast to set up, easy to keep consistent, and flexible enough to fit any district.
Collaborative platform for a team approach
Advantage
Business office staff, principals, and cabinet all work from the same live data.
Benefit
Decisions move faster because everyone is looking at the same numbers.
Built for how a business office runs
Not a generic tool retrofitted for schools
Every tab, template, and workflow is scoped to Texas school finance from the ground up.
Centralized resource library β TEA templates, past budgets, payroll and enrollment data, grants, and policies
Real-time collaboration β every document, template, and amendment lives in one secure place
Training built in β virtual onboarding sessions get new staff comfortable quickly
Who We Are
Started by people who have sat in the chair
With over 105 years of combined experience in education, Mark Keahey, Allen Garner, and Hub Bares bring a deep understanding of school leadership, finance, and operations. Mark and Allen are former public school superintendents and lifelong educators who've dedicated their careers to helping districts achieve operational excellence.
Hub Bares serves as EAR's Business Specialist, bringing over 35 years of experience in corporate and public school finance and budgeting. As a retired school business manager, he adds deep, hands-on expertise in the day-to-day financial operations that keep districts running smoothly.
Through years of working alongside district leaders, the team saw a recurring need:
From The Field
What a Budget Notebook district says
New staff who used to take 9β12 months to get up to speed are now fully independent in 3 weeks.
Texas Superintendent, Budget Notebook district
The budget calendar means I'm not the only one who knows what's due and when anymore. My whole cabinet can see it.
Texas Superintendent, Budget Notebook district
Having principals and business office staff working from the same live numbers has cut our back-and-forth in half at board time.
Texas Superintendent, Budget Notebook district
Meet Us In Person
Find us in 2027
TASA Midwinter Conference
π San Antonio, Texas
January 24β27, 2027
Contact us prior to the conference and let's connect and discuss your needs
TASBO Engage 2027
πSan Antonio , Texas
February 15β19, 2027
Contact us prior to the conference and let's connect and discuss your needs
TREA Annual Conference
π Round Rock, Texas
June 21β24, 2027
Contact us prior to the conference and let's connect and discuss your needs
Let's Talk
Ready to bring clarity to
your district's budget?
Call or visit edadresources.com to schedule
a walkthrough for your district.
469-808-0307
edadresources.com
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